Feature Friday: VenioOne Platform - Viewing Documents

To view documents in the VenioOne Platform, users can choose between a few different format options. These options are presented as tabs within a viewing panel. That panel is updated to display the document that is currently selected in the Document Table. The viewing panel includes one or more of the following 6 tabs:

The Full Text tab shows users the textual version of the selected document. For instance, if the selected document is a JPEG of a box label, this tab would show the legible text seen on the label. Text displayed in this tab is either extracted from a document during processing or through Optical Character Recognition (OCR). OCR is used to extract text from image files, generated TIFF files or redacted TIFF images. If text was extracted in multiple ways, radio buttons (seen below) are provided, allowing users to flip between the different text types.

The TIFF tab allows users to view TIFF images, if they were created for the selected document, and apply redactions. The produced version of a TIFF image can also be seen in this tab, showing any bates numbering or branding that was applied during export. If a slip sheet was generated for the document, either before or during production, it can also be viewed through the TIFF tab.

The Native tab displays a document in its native file format. Spreadsheets, for instance, appear as they would if opened in Excel. Users can navigate to different sheets of the file using sheet tabs found at the bottom of the spreadsheet. Also, emails are displayed with header information in an isolated section, resembling their appearance when opened in a mail application.

The Near Native tab provides an HTML rendering of a document to simulate its native form. This tab is available in situations where the Native tab is not supported or available. For example, spreadsheets are still shown in a table format, but additional sheets are displayed vertically. Users need to scroll down through the Near Native tab to view the entire collection of tables from that spreadsheet.

When the Native tab is available an HTML tab is also shown. This provides users with an HTML rendering of a document, should they choose not to view the native file format.

Through the Meta Detail tab users can view metadata about a document, such as file size, email subject and the original file name.

Availability for some of these tabs depends on the VenioOne interface or the web browser being used. As an example, clients using Internet Explorer can install an addons package that will give them access to the Meta Detail tab. Clients using Google Chrome will not see the Meta Detail tab, but they can still view metadata in a different area of the interface. Our team will work with a client to help determine which option is best suited to their needs.

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